Out with the old and in with the new. We have finally made it out of 2020 and into 2021, and that means it’s time to reevaluate the best practices for employee safety at your firm. It is no secret that 2020 brought a lot of challenges to employers like COVID-19, extreme weather and civil unrest. It is unlikely that the days and years ahead of us will not also pose their own challenges to employee safety. We are still yet to be out of the woods with the COVID-19 pandemic, as is. The AllClearSystem™ is here to give you four ways to help you improve employee safety in your business in the new year.
1. Update Standard Operating Procedures
In every work environment, it is always important for established systems to be in place to help employees organize and prioritize their time as well as have a concrete idea of steps to take in various situations. The start of a new year is always a perfect time to assess if your organization’s standard operating procedures (SOPs) are doing what you created them to do. OSHA created a good outline for SOPs designed to help federal agencies protect their employees efficiently that may be helpful for new businesses trying to establish these procedures for the first time.
2. Adapt/Expand Auditing Measures
As part of your SOP, it may be helpful to have employees keep a recorded log of when they have done certain tasks. There are an infinite number of daily tasks that can be logged, and when used correctly, the expansion of logging and auditing measures serves two benefits. Chiefly, it keeps employees accountable. By having a log of when employees do certain tasks, whether that be check the humidity in a greenhouse or take money out of a safe, there now exists a digital paper trail that protects employees from false accusations and helps companies know what happens when. That leads into the second advantage of having an audit process, which is the data that it provides. The AllClearSystem™, for example, keeps track of your logs for at least a year at minimum, giving you time to analyze the daily patterns of work. Lots of valuable information is lost when it is not recorded, which ends up costing companies opportunities to become more efficient.
3. Emergency Action Plan
As we all learned in 2020, you can never be too prepared when disaster strikes because it often strikes quickly. Having an updated Emergency Action Plan (EAP), is an excellent way to ensure your organization and its employees will be ready for the unexpected. OSHA requires businesses to be ready for emergencies like fire for good reason. During an emergency, the AllClearSystem™ allows you to account for which employees are present at each location, which is critical information for first responders to have.
4. Improve communication
Getting in touch with your employees is a crucial element of the modern workplace. As technology has advanced, new methods of doing this have popped up, creating efficient spread of information throughout an organization. One factor worth considering is how leaders will communicate valuable information in tense moments. The AllClearSystem™ is ready to partner with you in this endeavor as a mass messaging system to enable streamlined communication between leaders and employees.
At the start of 2021, take a moment to consider if you are doing all you can to protect your most valuable asset, your employees. Feel free to reach out to AllClearSystem™ to learn more about how we keep employees safe across the nation, around the clock. We offer free 1-hour live product demos to show you what we’re really made of.